Ringio allows for a number of routing options, both for individuals and departments. Set up departments – Sales, Marketing, Accounting, you name it – and then set routing rules for how calls are distributed and handled within those departments.
Greeting and Routing Help
These settings determine how calls get routed when somebody calls your business, and how the system greets your callers.
- The Screen Pop Label is a snippet of text that helps you identify which phone number the call is coming from. This is particularly useful if you have multiple Company Line phone numbers in your account, a feature available to all paying subscribers. Make the label indicative for your users. E.g. "Sales hotline" or "December Sweepstakes Promotion"
- With automatic greeting, Ringio generates a series of audio prompts from the departments and extensions you have entered in the Departments and Users screens.
- With greet by name, Ringio greets callers for which there is a shared contact with that caller ID by name.
- Welcome back routing uses prior successful phone calls between a caller and a user to offer to that caller the opportunity to talk to that user again.
- Upload an audio file that greets your callers and gives them the list of available choices. Make sure that you include all the choices that the caller should know about.
- Your audio message should be a .wav file.
- Please note that if you have After Hours enabled, your custom greeting will not play after hours, only a standard greeting.
- With automatic routing Ring.io uses the information you entered on the Departments and Users tab to route the call based on input from the caller.
- If you don't want to depend on caller input, you should check "Configure your own routing" and select that all calls be routed directly to specific users or departments.
- If you'd rather not answer live phone calls after business hours, or on weekends, activate the after hours option
- Specify the days and time period when your business is Open and Ringio will handle the calls differently during the times when you are closed to whatever your selection is for after hours.